Frequently Asked Questions
for
Draft Creator Checker
Draft Creator check acceptance software has been tested and is fully compatible with:
- Windows 95
- Windows 95 OSR/2
- Windows 98
- Windows NT 3.5, 3.51 and 4.0
- Windows 2000
Draft Creator is not compatible with UNIX, MAC or OS/2
operating systems.
The reason that the drafts are accepted by the bank, is that
they carry a message in the print out that states, "Payment
authorized by accountholder. Indemnification agreement provided
by: your company name". This assures the bank that you
have physically or verbally recorded proof in some form that the
customer authorized the draft. And if you can't provide this to
the bank, the customer can dispute the charge because his or her
signature is not there. This indemnification statement is an
official, legal, and valid statement that allows the check to be
cashed under the American Banker's Association Laws.
Yes - not only is this legal but the checks and drafts this
program prints conform to strict standards set by the American
Bankers' Association as well as The Uniform Commercial Code Title
1 section 1-202, Title 3 section 3-104 and Federal Reserve Bank
Part 2 section 4-A 201, 4-A212. Another strong benefit is that
the program allows you to solidify sales while the customer is
still on the phone, thus enabling you to close more sales and
reap the revenue quicker. All you need is voice authorization.
Depending on what type of business you are in, you may need to
verify funds before you deposit your customer's checks. With
Draft Creator check acceptance software, there are three primary methods of
verifying funds:
- Call the bank directly to verify funds,
just ask for the bank's phone number when you take the
order (bank phone numbers are printed on most checks) and
enter it into the comments field of the data entry
screen. Although this is a very cost effective method of
verifying funds, it can consume some time if you have a
lot of banks to call.
- Check Insurance Service allows
you to be assured that all of your checks will be good deposit able checks and make these bad check risks a thing
of the past. If the check bounces, the check insurance
company pays you for the check. Currently, the check
insurance service requires a credit card type terminal, a
sign up fee (usually around $75) and an additional fee
for each check processed. The fee varies depending on the
type of business you are in but is usually around 2% of
the check amount. If you do not already have a credit
card terminal, you can rent one from the check insurance
company for about $25 per month. Information on obtaining
this check insurance will be included in the user manual
you receive when you purchase Draft Creator.
- Check Verification Service is also
available through the same company that offers the Check
Insurance service. The fees are lower for check
verification than check insurance.
Since most of the banks now use OCR (Optical Character
Recognition) to read the MICR font line on checks and drafts,
special toner is not usually required. The regular toner used in
LaserJet printers is somewhat magnetic and can usually be read by
banks that are not using OCR. If you have a problem processing
checks or drafts through your bank, verify that the MICR numbers
are positioned at the proper distance from the bottom of the
check. To adjust this, choose Align Printer in
the Printer Control Menu. The bottom of the MICR line must be
positioned 3/16 ±1/16 of an inch from the bottom of the check.
You can also compare to a preprinted bank check. If still you
have a problem processing checks through your bank and feel that
you need MICR toner, it can be ordered from Best Business Systems
at 502-781-3129.
With Draft Creator check acceptance software you can print your checks on blank regular
paper, however, you should use paper that has a light design or
grain of some kind on both sides since of it. Some banks may have
a problem with a plain white check because they could be easily
duplicated. You can usually find a good deal on this type of
paper at an office supply store such as Office Depot or Office
Max.
Although you can print your checks on regular paper,
purchasing check stock has the following benefits and security
features:
- Perforations - check stock is perforated so you don't
have to worry about manually cutting checks
- Chemical Protection - stains or spots appear with
chemical alteration
- Erasure Protection - white mark appears when erased
- Security Screen - absence of "original
document" verbiage on back of check
- Authentic Watermark - authentic watermark not visible
when held to light
This check stock can be purchased from OPI at
800-641-6793 or can usually be bought at a local office supply store such as
Office Depot, Office Max or Staples.
Currently, Draft Creator check acceptance software supports the importing of data by the
following methods:
- Import data from online Internet forms directly into
Draft Creator check acceptance software with the Online Order Form Importer.
- Import data with Microsoft Access 7.0 directly into the
Draft Creator check acceptance software database file. To do this, you will open
the Draft Creator database with MS Access 7.0 and import
the data according to the instructions given with this
software package.
Draft Creator check acceptance software has been tested and is year 2000 compliant. In
and after the year 2000, you will need to enter dates as 3/5/2000
instead of 3/5/00.
Yes - Draft Creator can export data from any Draft Creator check acceptance
software database file to comma delimited text format. This is the
standard format that is used by many spreadsheets and database
applications. If you have Microsoft Access, you can also read the
Draft Creator check acceptance software database file and export the information to any
data type that Microsoft Access supports.
This is a concern that is occasionally expressed by the
customer about having to give out their account number over the
phone. We eased that concern by simply reminding them that they
have not signed the draft but instead gave a verbal authorization
for debiting a specific amount. If the debit is not exactly as
they agreed to, they are protected by their bank and their
account will be credited. Once they understand their rights, they
are comfortable with this method of billing.
Prior to creating Draft Creator check acceptance software, we operated a business that
shipped its products C.O.D. We sold about 100 units per week, but
50% of them were rejected at the door. Not only were we wasting
time but we were also wasting money. Then we learned about
debiting by check draft. We were able to accept the payment over
the phone by obtaining the customers' name, address, phone
number, and check account number. Our business became more
profitable because we were selling the same 100 units per week,
but they were now all secured by the customer's account number
without paying the fees associated with credit card debit
systems. No more waiting for the check to come in the mail.
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